Research Grant Specialist II - Smidt Heart Institute - Albert Lab
Company: Cedars-Sinai
Location: Alhambra
Posted on: May 25, 2023
Job Description:
Grow your career at Cedars-Sinai!The Smidt Heart Institute
reflects Cedars-Sinai's steadfast dedication to heart disease and
research innovation giving patients access to the highest level of
care. Year after year, thousands of people trust their hearts to
Smidt Heart Institute at Cedars-Sinai. Our cardiologists, cardiac
surgeons and niche care teams treat the full spectrum of heart
disease and disorders, while our investigators continue to advance
the field with groundbreaking, life-saving research. From genetic
counseling and targeted drug therapies to a growing array of
minimally invasive procedures, Cedars-Sinai continues to stand at
the forefront of technology, innovation and discovery improving
patient outcomes.Join our team and use your skills with an
organization known nationally for excellence in research!We are
looking for a Research Grant Specialist who will work with
principal investigator to complete and submit federal and
non-federal grants and serves as the liaison between department or
research groups and sponsored research funds administration,
accounting, and finance departments. This role performs all Pre and
Post award administrative functions, including, but not limited to,
preparing and routing internal documents for signature and
processing, supervising grant accounts, tracking all expenses,
providing grant and financial reconciliation, and research-related
financial reporting. Ensures compliance with all federal and local
agencies including the Food and Drug Administration (FDA) and local
Institutional Review Board.--JOB DUTIES AND RESPONSIBILITIES:
- Monitors grant accounts, supervises all expenses, provides
grant and financial reconciliation, and research-related financial
reporting.
- Performs vital funding corrections via direct cost transfer
requests.
- Identifies opportunities for research funding
opportunities.
- May assist with patient research billing.
- Maintains research practices using Good Clinical Practice (GCP)
guidelines.
- Maintains strict patient confidentiality according to HIPAA
regulations and applicable law.
- Participates in required training and education programs.
- Assumes primary responsibility for all pre-and post-award
activities: responsible for maintaining solvency of all funds
within the Department. This includes being familiar with approving
all expenditures, assigning cost centers, supervising compliance
with budgets, and identifying and investigating potential problem
areas and proposing solutions. Makes recommendations for cost
savings and re-budgeting, based on thorough understanding of study
requirements and funding agency's regulations. Directly manages a
portfolio of faculty and attendant grants and cost centers.
- Works with financial staff to provide monthly, annual and ad
hoc financial reports on all funds. These reports include current
expenditures, projections of future expenses, and variances from
budgeted line item expenses.
- Serves as primary liaison to Cedars-Sinai, NIH and other
sponsoring agencies with regard to fiscal administrative concerns.
Prepares data for submission to same.
- Creates and maintains spreadsheets for each staff member
detailing annual salary support sources and duration of
support.
- Interacts extensively with Cedars-Sinai Research Administration
to ensure compliance with all hospital, government (NIH) and
funding agency policies.
- Prepares and submits all EDC (PeopleSoft) salary sheets for
faculty, fellow and staff members.
- Coordinates all PeopleSoft and time-keeping functions, as well
as requisitions for new employees, change of status forms and
termination reports. Notifies' supervisors of probationary and
quarterly evaluation deadlines, annual mandatory training, and
ensures that the appropriate paperwork is completed.
- Performs numerous personnel matters including writing job
descriptions, discussions with Compensation to determine grades for
new positions, annual rates of pay for new hires, increases for
employees who are promoted, and advises supervisors with regard to
personnel policies and procedures.
- Serves as liaison to Accounts Payable, Payroll, Purchasing and
other hospital departments. Represents particular needs of research
studies and works to ensure that these needs are met. Also, works
with outside vendors to acquire products and services vital to the
operation of the research group.
- Responsible for ensuring compliance with all hospital and
government regulations for research involving human subjects.
Monitors status of Institutional Review Board (IRB) approval for
pending and ongoing studies, works with investigators to submit new
applications, annual reviews and notification of changes to study
design and methods.
- Provides facilities management of off-site office space for the
research group. Coordinates maintenance requests, telephone and
computer network service changes, security issues, interactions
with cleaning companies and other outside vendors.
- Assists Director in certifying quarterly Time and Effort
reports.
- Interacts extensively with Director, Chair and other staff to
assess administrative and financial needs of research group, and to
revise policies and procedures to meet changing needs of
DepartmentEducational Requirements:Bachelor of Arts or Bachelor of
Science degreeLicenses:ACRP/SoCRA (or equivalent) certification
preferredExperience:
- Five (5) years minimum experience in administration of research
grants, or equivalent combination of education and experience.
- Experience with and proven track record with research
administration and grants management activities.
- Excellent interpersonal skills to manage many competing
timetables and responsibilities.
- Excellent verbal and written communication skills to
communicate effectively with Department personnel, members of other
Cedars-Sinai offices, and outside funding agencies (NIH, industry
and foundations) and vendors
- Ability to work independently and to accept responsibility for
sophisticated and sensitive decision-making as it relates to the
overall conduct of the Department.
- High degree of analytic ability to manage the financial aspects
of the position.Physical Demands:- Able to perform moderate
lifting.--- Able to sit, stand and walk for prolonged periods of
time.--- Able to read papers and online documents.--- Able to
operate standard office equipment.--- Able to exercise physical
ability and perspective acuity to satisfactorily perform crucial
job functions. Working Title: Research Grant Specialist II - Smidt
Heart Institute - Albert LabDepartment: Heart Institute
OperationsBusiness Entity: Cedars-Sinai Medical CenterJob Category:
Academic/ResearchJob Specialty: Contract & Grant
Budgeting/FundingPosition Type: Full-timeShift Length: 8 hour
shiftShift Type: DayBase Pay:$71,300.00 - $121,000.00
Keywords: Cedars-Sinai, Alhambra , Research Grant Specialist II - Smidt Heart Institute - Albert Lab, Healthcare , Alhambra, California
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