Administrative Assistant / Legal Support and Calendar Management

Company: BBSI Southern California
Location: Alhambra
Posted on: May 13, 2022

Job Description:

Job Description Interpreting & Court Reporting SHIFT: M-F 8:30AM-5:30PM Job Title Legal Support and Calendar Management Reports To Operations Manager Job Overview Manage a fast pace calendar consisting of interpreting and court reporting assignments within the realm of workers--- compensation industry. Handle all incoming assignments. Handle all changes to existing assignments including cancellation and reschedule of assignment. Responsible to notify all parties of changes, cancellations and reschedules of assignment. Communicate with parties via email, telephone call, text/instant messaging and faxes. Prioritize incoming communication including emails and telephone calls. Responsibilities and Duties Must possess very strong organizational and interpersonal skill, be highly detailed oriented, and have the ability to multi-task, prioritize, handle a very fast paced environment, with great phone etiquette and manage workload with a great attitude and minimal supervision and work well on a team. Job Duties include: Management of interpreting and court reporting assignment calendar, answering and directing phone calls, handling multiple email request, schedule and book conference rooms for depositions, scanning, copying, and organizing of documents and other office administration tasks. Qualifications / Skills --- Bilingual in English and Spanish --- 5 years of Customer Service experience preferred --- Office experience necessary --- Proficiency in using computer and software (Microsoft Office, Excel, Word)with the ability to become familiar with company specific programs and procedures --- Good written and verbal communication skills including editing and proofreading --- Minimum requirement of 40 words per minute --- Must have a good attitude and be willing to work in a fast-paced environment --- Work well in a team environment and assist other co-workers when needed --- Attention to detail and ability to maximize your time --- Ability to multitask and prioritize multiple projects and demands --- Strong organizational and problem-solving skills --- Must be reliable, trustworthy, ethical, open minded, and responsible --- Some College preferred BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Company Description BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Keywords: BBSI Southern California, Alhambra , Administrative Assistant / Legal Support and Calendar Management, Legal , Alhambra, California