Litigation Secretary

Company: Consultative Search Group
Location: Costa Mesa
Posted on: April 1, 2026

Job Description:

A prestigious law firm seeks a Litigation Secretary (PLAINTIFF-SIDE EXPERIENCE) to join their dynamic team. This position is responsible for responsible for providing support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters. Responsibilities Use word processing and document management software to prepare, revise, format and finalize a wide variety of legal such as correspondence, pleadings, discovery, memoranda, agreements and other legal documents under time-sensitive deadlines. Some pleading/discovery drafting required. Prepare documents for filing and/or service including: proofreading, editing, finalizing documents, generating TOC/TOA, gathering exhibits, ensuring compliance with all Federal, State, and/or Local Rules. Heavy e-filing with state and federal courts. Current knowledge of Federal CM/ECF e-filing procedures. Some appellate court filings using TrueFiling. Docket case deadlines using CompuLaw for all incoming mail, motions, discovery, trial/post trial, mediation, arbitration and appellate deadlines. Create mediation, arbitration, hearing and trial binders; prepare discovery shells; set up and maintain litigation files; party and witness subpoenas. Open new client/matters and send conflict checks email on behalf of attorneys. Case management, including database management and electronic file organization. Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel. Assist with trial preparation. Answer, screen and respond to phone calls. Enter attorneys’ billable time as requested according to Firm billing policies. Maintain and track CLE records for attorneys. Prepare and submit expense/reimbursement reports. Provide backup support to other attorneys and timekeepers as needed. Volunteer for overflow work assignments when time permits and actively seek to maximize productivity and promote teamwork. Performs other duties and responsibilities as assigned. Qualifications Minimum 5 years’ experience working as a personal injury, employment or consumer litigation secretary. Excellent verbal and written communication skills and the ability to build effective internal and external client relationships. Can-do attitude and flexible approach. Strong organizational skills and the ability to apply strong attention to detail to all levels of work. Must be extremely detail oriented, organized and have great follow through skills. Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload. Perform complex tasks that may be highly confidential or sensitive in nature, requiring discretion and diplomacy. Proficient using MS Office products (Word, Excel, PowerPoint, Outlook). Must be able to work overtime as needed. Many of our job openings can be viewed at https://jobs.crelate.com/portal/consultativesg

Keywords: Consultative Search Group, Alhambra , Litigation Secretary, Legal , Costa Mesa, California