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Project Coordinator

Company: ApolloMed
Location: Alhambra
Posted on: May 15, 2022

Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Effectively organize projects and tasks based on priority to help meet expectations and deadlines of projects
  • Manage accurate workplace logistics and optimization (including seating) for 7 office locations
  • Assist with department relocation and seating to accommodate company expansion and work efficiency
  • Process supply requests and make purchases from approved vendors
    • Maintain and analyze office supply inventory process and restock for the various office locations
    • Act as liaison for the department in routine administrative and project coordination activities, including phone calls, inquiries, management of contracts and any other matters as designated
    • Obtain, manage and analyze contractor and vendor bids for projects and renovations
    • Follow through on all aspects of a project's life cycle from beginning to end in a timely manner
    • Conduct effective research to meet project goals and assigned tasks
      • Analytical problem solving with the ability to understand the overall picture
      • Arrange and attend status and planning meetings with vendors and executives in regard to on-going projects as well as future improvements
      • Establish and maintain professional rapport with clients, vendors, and internal company employees
      • Maintain strict confidentiality of business discussions
      • Travel to various offices within LA county to assist with facility and office management
        • Ad-hoc projects as assigned by the manager/supervisor
          QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
          EDUCATION and/or EXPERIENCE
          • Minimum of BA/BS degree
          • Bachelor's degree in business, accounting, economics or other business related field is a plus
          • Ability to quickly adapt to various situations
          • Ability to prioritize and effectively multi-task
            • Excellent organizational skills and strong attention to detail
            • Effective and professional communication skills
            • Self-driven, quick learner, patient, must be able to work with people of different personalities
            • Must have reliable transportation and be willing to travel between office locations within LA County as needed
            • Proficient in Microsoft Office (Excel, Word, PowerPoint, etc)
              • Proficiency in electronic calendaring
              • Ability to type a minimum of 60 wpm
              • May be required to work overtime to meet tight deadlines
                PHYSICAL DEMANDSWhile performing the duties of this job, the employee is occasionally required to:
                • Extensive physical activity. Requires strenuous physical work; heavy lifting, pushing, or pulling required of objects over 50 pounds.
                  • Stand
                  • Walk
                  • Sit
                  • Reach with hands and arms
                  • Stoop
                    • Kneel
                    • Crouch, or crawl
                    • Talk or hear.
                      ADDITIONAL INFORMATIONThe job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
                      HIPAA COMPLIANCEAs a member of Network Medical Management workforce, I will adhere to the practice's policies and procedures regarding patient privacy and the security of patient information, as well as all applicable laws regarding the privacy and security of the patient information. I have received a copy of NMM's policies.#LPIND

Keywords: ApolloMed, Alhambra , Project Coordinator, Other , Alhambra, California

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